Parish Council Notices

Dear Councillor

You are hereby summoned to attend a meeting of the St Goran Parish Council on Thursday 2nd May 2019 at The Old School Rooms at 7.30pm.

Members of the public are invited to attend as there will be the usual adjournment at the start of the meeting to allow members of the public present who are residents in the Parish to express their views on any subject.

Signed:                                                Date: 26th April 2019
1   Election of Chairman

2   Apologies

3 (a) Declarations of Interest

   (b) Gift Declarations

   (c) Consideration of Written Requests for Dispensations

   (d) GDPR – Any matters to consider

4   Election of Vice Chairman, Parish Transport Representative,

     and Committees.

5   Public Session

6   Minutes of the Council Meeting of 4th April 2019

7   Matters Arising

     7.1 The Mermaid Cafe Alcohol Licence Application

     7.2 The Platt

     7.3 2 Minutes Beach Clean Board

     7.4 Any Further Matters Arising Prior to Meeting

8   Committee Reports

     8.1 Footpaths

8.2 Beach

8.3 General Purposes (Cemetery, Gorran Green)

8.4 Public Convenience

     8.5 Tree Warden’s Report

     8.6 Neighbourhood Plan

9   Correspondence

     9.1 Cornwall Council – Housing Supplementary Planning Document

9.2 CALC – Village Hall Funding

     9.3 Western Power – Gorran Maintenance

9.4 Cornwall Council – Road Closure Order, Polmassick

9.5 St Goran Church – Parish Nurse

     9.6 Newsletters

     9.7 Any further correspondence received prior to the meeting –

Information only

10   Planning Matters

PA19/02277: Gorran Haven Memorial Village Hall, Foxhole Lane.Non-

material amendment (No.1) for change of roof finish from GRP to Sheet

Steel “slate 900” Metrotile and Omission of Door to Extension to decision

notice no. PA18/10127 – Extension for stage and store.

Non Material Amendment

PA19/02338: Mr Robert Elliot, Land North of Trefusis, Trelispen Park Drive

Non-material amendment to PA18/10496 (Erection of a single dwelling and

detached garage) to allow changes to windows and doors.

Non Material Amendment

Any Further Applications Received Prior to Meeting

10.1 Cornwall Council Planning Decisions

 11   Bills for Payment, & Budget Review

 12   Accounts Audit YE 31st March 2019

 11   Insurance – Annual Review


 13   Parish Problems

        Exclusion of the Public and Press

Under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960, it

is proposed that because of the confidential nature of the business to be

transacted, the public and press be excluded from the meeting for agenda

item 14.

14   Planning Enforcement


Chairman                                         Clerk

Mr Paul Grose                                    Mrs Lesley Pothecary

Poljane                                             Farleigh

Gorran                                             Gorran

St Austell                                          St Austell

Cornwall                                          Cornwall

PL26 6HN                                          PL26 6HW

01726 843156                                    07888817809

Date of the next full meeting of the Council: Thursday 6th June 2019




 Dear Councillor

You are hereby summoned to attend the Annual Meeting of the Parish of St Goran on Thursday 2nd May 2019 at the St Goran Church Schoolrooms at 7pm.

Members of the public are invited to attend this Annual Meeting.

Signed:                                                          Date:  24th April 2019


  1. Apologies
  1. (a) Declarations of Interest

(b) Gift Declarations

  1. Minutes of the Meeting of 3rd May 2018
  1. Matters Arising from these Minutes
  1. Neighbourhood Beat Manager’s Report
  1. Community Link Officer’s Report
  1. Chairman’s Report
  1. Committee Reports:- Footpaths, Beach, General Purposes,

           Public Convenience

  1. County Councillor’s Remarks
  1. Any Other Business

 Chairman                                                      Clerk to the Parish Council

Mr Paul Grose                                              Mrs Lesley Pothecary

Poljane                                                          Farleigh

Gorran                                                           Gorran

Cornwall                                                        St Austell

PL26 6HN                                                     Cornwall

PL26 6HW


Tel: 07888817809





The Annual Governance & Accountability Return for the year ended 31 March 2018

Sections 20(2) and 25 of the Local Audit and Accountability Act 2014

Accounta and Audit Regulations 2015 (SI 2015/234)

  1. The audit of accounts for St Goran Parish Council for the year ended 31 March

2018 has been completed and the accounts have been published.

  1. The Annual Governance & Accountability Return is available for inspection by any

Local government elector of the area of St Goran Parish Council on application to

Mrs Pothecary



St Austell


PL26 6HW

Tel: 07888817809

Copies will be provided to any person on payment on payment of £1.00 for each copy of the Annual Governance & Accountability Return.

Announcement made by         Mrs Lesley Pothecary, St Goran Parish Clerk

Date of announcement            2nd August 2018



The Tree Council have been running a tree warden scheme since 1991 and are seeking interest in revitalising and extending this initiative within Cornwall to interested parishes. The Forestry Team have asked the Parish Council if they would like to nominate a tree warden. 

Tree Wardens can work closely with their local community to better understand and share information about their local trees and to capture opportunities that the community may be interested in – for example the Ancient Tree Hunt – identify veteran trees within the parish; tree planting where appropriate and accessing funds or trees (for example at present the Woodland Trust are offering free trees to communities at the moment).  In addition they can often see issues developing before our officers become aware of it to ensure appropriate responses.   

If you are interested in becoming a Tree Officer, please contact the Clerk of St Goran Parish Council





The Accounts and Audit Regulations 2015 (SI 2015 No. 234)

The Local Audit and Accountability Act 2014


1. Date of announcement 3rd June 2018
2. Sections 26 and 27 of the Local Audit and accountability Act 2014 provide for:
Any person interested has the opportunity to inspect and make copies of the Annual Return and all books, deeds, contracts, bills, vouchers and receipts etc. relating to them. For the year ended 31st March 2018 these documents will be available on reasonable notice on application to the person in paragraph 3 below.
Local Government Electors and their representatives have rights to:
Question the auditor about the accounts: and
Object to the accounts or any item in them. Written notice of an objection must first be given to the auditor and a copy sent to the Smaller Authority.

The auditor can be contacted at the address in paragraph 5 below for this purpose.

3. Person to which you can apply to inspect the accounts

Mrs Lesley Pothecary

St Goran Parish Clerk

St Austell
PL26 6HW

Telephone 07888817809 email

4. Any rights of inspection, objection, and questioning of the auditor may only be exercised within a single period of 30 workingdays:

Commencing on 4th June 2018

and ending on 13th July 2018

5. Your appointed auditor is:

PKF Littlejohn LLP

1 Westferry Circus

Canary Wharf

London E14 4HD

For more detailed guidance on electors’ rights and the special powers of auditors, copies of the publication Council Accounts – A Guide to Your Rights are available from the National Audit Office website.


Your personal data – what is it?

“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.

Who are we?

This Privacy Notice is provided to you by the St Goran Parish Council which is the data controller for your data.

Other data controllers the council works with:

  • [e.g. other data controllers, such as local authorities
  • Community groups
  • Charities
  • Other not for profit entities
  • Contractors
  • Credit reference agencies]

We may need to share your personal data we hold with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then the council and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.

A description of what personal data the council processes and for what purposes is set out in this Privacy Notice.

The council will process some or all of the following personal data where necessary to perform its tasks:

  • Names, titles, and aliases, photographs;
  • Contact details such as telephone numbers, addresses, and email addresses;
  • Where they are relevant to the services provided by a council, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history, academic/professional qualifications, hobbies, family composition, and dependants;
  • Where you pay for activities such as use of a council hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers;
  • The personal data we process may include sensitive or other special categories of personal data such as criminal convictions, racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, political beliefs, trade union affiliation, genetic data, biometric data, data concerning and sexual life or orientation.

How we use sensitive personal data  

  • We may process sensitive personal data including, as appropriate:
    • information about your physical or mental health or condition in order to monitor sick leave and take decisions on your fitness for work;
    • your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation;
    • in order to comply with legal requirements and obligations to third parties.
  • These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
  • We may process special categories of personal data in the following circumstances:
    • In limited circumstances, with your explicit written consent.
    • Where we need to carry out our legal obligations.
    • Where it is needed in the public interest.
  • Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.

Do we need your consent to process your sensitive personal data?

  • In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.

The council will comply with data protection law. This says that the personal data we hold about you must be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.

We use your personal data for some or all of the following purposes:

  • To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;
  • To confirm your identity to provide some services;
  • To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp);
  • To help us to build up a picture of how we are performing;
  • To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;
  • To enable us to meet all legal and statutory obligations and powers including any delegated functions;
  • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;
  • To promote the interests of the council;
  • To maintain our own accounts and records;
  • To seek your views, opinions or comments;
  • To notify you of changes to our facilities, services, events and staff, councillors and other role holders;
  • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;
  • To process relevant financial transactions including grants and payments for goods and services supplied to the council
  • To allow the statistical analysis of data so we can plan the provision of services.

Our processing may also include the use of CCTV systems for the prevention and prosecution of crime.

What is the legal basis for processing your personal data?

The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services.   We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you.

We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy

Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.

Sharing your personal data

This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary):

  • The data controllers listed above under the heading “Other data controllers the council works with”;
  • Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software;
  • On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.

How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases, the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.

Your rights and your personal data

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  • The right to access personal data we hold on you
  • At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month.
  • There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.
    • The right to correct and update the personal data we hold on you
  • If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
    • The right to have your personal data erased
  • If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold.
  • When we receive your request we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).
    • The right to object to processing of your personal data or to restrict it to certain purposes only
  • You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.
    • The right to data portability
  • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
    • The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained
  • You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
    • The right to lodge a complaint with the Information Commissioner’s Office.
  • You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

Transfer of Data Abroad

Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Changes to this notice

We keep this Privacy Notice under regular review and we will place any updates on this web page This Notice was last updated in March 2018.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, St Goran Parish Council




Coastal Community Funding

£40 million for the latest run of applications of Coastal Community Funding has been announced today by Coastal Communities Minister, Jake Berry

This is the latest batch of millions of pounds of funding targeted to transform the UK’s coastal communities through investment in jobs, skills and local businesses. So far 500 new businesses supporting 5,500+ jobs have been created thanks to the fund.

The closing date for submitting expressions of interest for the main funding round in England is 30 April 2018. The Government is also looking to fund a small number of revenue projects which are ‘ready to go’ and can be fast tracked. The closing date for applications wanting to be considered for ‘fast track’ approval is 2 April 2018.

More information on the process and how to apply can be found at



Tenders are invited for the contract for the maintenance of the Parish Council’s Coastal footpaths. The contract will run from 1st April 2018 to 31st March 2019.

All tenders to be received by 30th March 2018

Full details can be supplied by the Clerk to the Parish Council:

 Mrs Lesley Pothecary

Telephone: 07888817809  e-mail: